Menlo Park City SD
 
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Previous MeetingFebruary 09, 2016 05:00 PMNext Meeting
BOARD OF EDUCATION REGULAR MEETING
Menlo Park City School District
District Office (TERC Building)
181 Encinal Avenue, Atherton, CA 94027

 

  
Preliminary Information
Board meetings are open to the public. Prior to any final action being taken on any item or prior to moving on to a new item, members of the public in attendance are invited to address the Board regarding items under consideration.
(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold I.  5:00 P.M. CALL TO ORDER & ROLL CALL   
         
a. Closed Session Public Comments: Anyone wishing to address the Board regarding Closed Session items may do so at this time.      (D)  
  Three (3) minutes are allotted to each speaker but can be extended by a Board member if so desired. Please note that speaking time cannot be delegated to another person.  We request that an individual fill out a speaker card and provide his/her name and address before addressing the Board; however this is not required.
Unfold II.  5:05 P.M. CLOSED SESSION   
         
a. Closed Session      (D)  
  The School Board will meet in Closed Session:

CONFERENCE WITH LEGAL COUNSEL
Pending Litigation; Cal 200 et. al. v. Apple Valley Unified School District et. al. Case Number CPF - 15-514477

CONFERENCE WITH LABOR NEGOTIATOR
(Cal. Gov't Code § 54957.6)
Agency designated representative: Maurice Ghysels
Employee organization(s): All bargaining units (MPEA, CSEA, Unrepresented Employees)

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
(Cal. Gov't Code § 54957)

Closed Session will resume after Open Session if needed.
Unfold III.  6:00 P.M. RECONVENE IN OPEN SESSION/REPORT ANY ACTION TAKEN   
         
a. Reconvene in Open Session      (D)  (V)  
  Any action taken in Closed Session will be reported out by the President of the Board.
Unfold IV.  6:05 P.M. REVIEW AND AMEND THE AGENDA   
         
a. Amending the Agenda      (D)  (V)  
  Amendments to the agenda can be made at this time.
Unfold V.  6:10 P.M. STUDENT RECOGNITION   
         
a. Hillview Middle School Apple Distinguished School Recognition and Student Spotlight (15 minutes)      (D)  
  Representatives from Apple will be recognizing Hillview Middle School as an Apple Distinguished School. Hillview students from Hillview's Maker Space and Coding classes will be talking about their STEM-based electives.
Unfold VI.  6:25 P.M. COMMENTS FROM THE AUDIENCE   
         
a. Procedure for Comments from the Audience      (D)  
  Under Comments from the Audience, a community member may address the Board on any subject. An individual may only address the Board once under this item. Three (3) minutes are allotted to each speaker but can be extended by a Board member if so desired. Please note that speaking time cannot be delegated to another person. The Board cannot act on non-agenda items and cannot respond to issues other than to provide general information. However, Board members will take any comments under advisement and can give direction to the Superintendent to follow up if warranted. We request that an individual fill out a speaker card and provide his/her name and address before addressing the Board; however this is not required.
Unfold VII.  6:35 P.M. REPORTS/DISCUSSION   
         
a. Submission of Measure “W” Citizen Bond Oversight Committee 2015 Annual Report and Performance and Financial Audit, Ending June 30, 2015 (10 minutes)      (D)  
  Citizen Bond Oversight Committee will provide the Annual Report to the Board and Chief Business and Operations Officer Ahmad Sheikholeslami will assist in reviewing the Performance and Financial Audit.
         
b. Superintendent Ghysels will present to the Board an update of activities for the planning and implementation of the 2016-2022 Strategic Directions (20 minutes)      (D)  
  The Strategic Directions were approved by the Board on December 15, 2015. Based on MPCSD's Vision, Mission and Core Values, these Directions establish an ongoing and future course for the next six years and will be aligned to the District's Local Control and Accountability Plan (LCAP), Site Plans and goals for and evaluations of individual team members. The presentation will also include a discussion of Superintendent Ghysels developing plans with the District's administrative team, as well as communications with schools' staffs, site councils and PTOs.
         
c. K-5 World Language Update (30 minutes)      (D)  
  Encinal, Laurel and Oak Knoll Elementary School principals will provide an overview of their current world language programs.
         
d. Update on the Laurel School Upper Campus (10 minutes)      (D)  
  Chief Business and Operations Officer Ahmad Sheikholeslami will provide the Board with an update on the Laurel School Upper Campus.
         
e. Other Postemployment Benefits (OPEB) Report (5 minutes)      (D)  
  As required by GASB 43/45, the District must contract for an actuarial study of its retiree benefits every two years. Chief Business and Operations Officer Ahmad Sheikholeslami will present the latest actuarial study from Total Compensation Systems, Inc. to the Board.
         
f. California School Employees Association (CSEA) Initial Proposal for the 2015-16 School Year (5 minutes)      (D)  
  This item provides the public with an opportunity to address the initial proposal of the California School Employees Association (CSEA) for the 2015-16 school year.
Unfold VIII.  7:55 P.M. PUBLIC HEARING/ACTION   
         
a. Public Hearing and Adoption of District Response to the Menlo Park Teachers Association's (MPEA) Initial Proposal for the 2015-16 School Year (5 minutes)      (D)  (V)  
  This item provides the public with an opportunity to address the Employer's Response to the Initial Proposal of the Menlo Park Teachers Association (MPEA) for the 2015-16 school year.

RECOMMENDED ACTION: The Board adopts the Employer's Response to MPEA's Initial Proposal for 2015-16.
Unfold IX.  8:00 P.M. DISCUSSION/ACTION   
         
a. Revision of Special Education Services for Students (10 minutes)      (D)  (V)  
  Approval of a revision for Special Education services for a Mental Health Therapist/Coordinator, job position and salary schedule, as well as and an increase in Paraprofessional services by 0.8125 FTE, while replacing and decreasing external costs for services to students.

RECOMMENDED ACTION: The Board approves the job description and 1.0 FTE position for a Mental Health Therapist/Coordinator to be be paid on the Psychologist Salary Schedule, and approve an additional 0.8125 FTE for Paraprofessional.
         
b. California School Boards Association (CSBA) 2016 Delegate Assembly Nominations and Elections (5 minutes)      (D)  (V)  
  The District is part of Region 5B-San Mateo County. Three delegates' terms will expire and are up for election.

RECOMMENDED ACTION: The Board nominates three individuals to serve on the CSBA Delegate Assembly 2016-2018.
Unfold X.  8:15 P.M. BOARD POLICIES/DISCUSSION & ACTION   
         
a. First Reading (DISCUSSION) of Revised Exhibit (E) 5111.1 District Residency (5 minutes)      (D)  
  Superintendent Ghysels will present for discussion a revised Exhibit (E) 5111.1 District Residency. This is the 1st reading (draft) for E 5111.1.
         
b. Third Reading (ACTION) of Revised Board Policy (BP) and Administrative Regulation (AR) 1312.3 Uniform Complaint Procedures (5 minutes)      (D)  (V)  
  The Board had a first reading of revised Board Policy (BP) and Administrative Regulation (AR) 1312.3 Uniform Complaint Procedures at its December 8, 2015 Regular Board meeting and a second reading at its January 11, 2015 Regular Board meeting.

RECOMMENDED ACTION: The Board adopts revised Board Policy (BP) and Administrative Regulation (AR) 1312.3 Uniform Complaint Procedures.
Unfold XI.  8:25 P.M. STAFF REPORTS (15 minutes)   
         
a. Report by Chief Business and Operations Officer      (D)  
  Chief Business and Operations Officer Ahmad Sheikholeslami will give his monthly report to the School Board.
         
b. Superintendent's Report      (D)  
  Superintendent Ghysels will give his monthly report to the School Board.
         
c. School Board Report      (D)  
  Board Members will have the opportunity to report on activities, meetings and observations.
Unfold XII.  8:40 P.M. CONSENT AGENDA   
         
a. Removal - Items from Consent Agenda      (V)  (C)  
  Information concerning the consent items listed below has been forwarded to each Board member prior to the meeting for study. All items on the consent agenda are routine in nature and will be acted upon in one single motion. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the consent agenda and will be placed on the regular order of business following the approval of the consent agenda for separate discussion and action.
         
b. Personnel Orders: Certificated and Classified      (C)  
         
c. Vendor Warrants and Employee Reimbursement for January 2016      (C)  
         
d. Resolution 15.16.13 Budgetary Increases and Transfers      (V)  (C)  
         
e. School Board Meeting Minutes for meetings held in December 2015 and January 2016      (C)  
         
f. Panorama Education Service Order      (C)  
         
g. Proposal by DLM for Architectural Services for the Conversion of Hillview Multi-use Stage into Locker Room      (C)  
         
h. Amendment to Agreement with Consolidated Engineering Laboratories (CEL) to Provide Special Inspection Services for the Laurel School Upper Campus Project      (C)  
         
i. Contract with Alliance Engineering Consultant Inc. (AEC) for Design Services to Expand Hillview Middle School Photovoltaic System      (C)  
         
j. Contract with Schoolhouse Services for Developer Fee Rate Increase Justification Report      (C)  
         
k. Approval of Proposal by RCI to provide Annual Update for Fixed Asset Management Program (FAMP)      (C)  
         
l. Approval of Consent Agenda      (V)  (C)  
  The Board approves the Consent Agenda. A roll call vote will be taken for any resolutions.
Unfold XIII.  8:50 P.M. FUTURE MEETINGS   
         
a. Next Scheduled Board Meeting      (D)  
  The next scheduled meeting of the Board:

● Thursday, March 10, 2016: Regular Board meeting beginning at 5:00 p.m

Board meetings are held at the Menlo Park City School District, TERC Building, 181 Encinal Ave., Atherton.
Unfold XIV.  8:55 P.M. WRITTEN COMMUNICATIONS   
         
a. Written Communications     
  • San Mateo County Treasurer - Monthly Investment Reports, December 2015
XV.  9:00 P.M. ADJOURNMENT   

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Board meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other writings that may be distributed at the meeting, should contact the Superintendent at least three working days before the meeting by telephone at 321-7140 or by fax at 321-7184. Notification in advance of the meeting will enable the District to make reasonable arrangements to ensure accessibility of this meeting and the materials related to it.


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